Least authority
Each workflow receives only the data and action permissions required for its bounded purpose.
TRUST & GOVERNANCE
Design authority, evidence and recovery before automation scales.
Enterprise trust comes from visible boundaries—not from asking people to trust a model more.
Discuss this workflow →THE OPERATING PRESSURE
Why this matters
Operational AI becomes risky when access is broad, approvals are implicit, evidence is missing, exceptions have no owner or rollback is undefined.
CONTROLLED WORKFLOW
What GZP makes visible
Each layer has a clear purpose, boundary and decision owner.
Evidence continuity
Keep the incoming record, extracted fields, validation results, decisions and system response linked.
Exception ownership
Define who receives ambiguous, conflicting, high-value or policy-blocked work—and by when.
Safe recovery
Design idempotency, retries, compensating actions and manual recovery before production execution.
CONTROLLED EXECUTION PATHILLUSTRATIVE MODEL
- 01Capture
- 02Interpret
- 03Validate
- 04Authorise
- 05Complete
Rules decide whether work can proceed, pause or enter review.
Material ambiguity and high-risk actions enter a controlled state.
Decision context, action and outcome remain visible.
FIRST COMMERCIAL DECISION
Map an opportunity →Security, privacy, retention, integration and compliance claims remain subject to the final deployment scope and customer environment.
TRUST & DATA
Know what happens to the data before it moves.
The operating model explains how decisions should be controlled. Provider, security and data-handling facts must be confirmed for the selected deployment; this page does not establish a universal hosting, retention or model-training policy.
A deployment-scoping map
Illustrative only. Use this map to identify the actual services, data recipients and deletion points.
- Approved inputsMessages, files or records selected for the workflow
- InterpretationGZP services and any selected model provider
- Rules and reviewValidation, approval and exception decisions
- System boundaryPermitted actions and confirmed responses
Across the path: identify evidence records, logs, support access and backups. Set retention and deletion rules for each data class, including copies held by providers.
Data and purpose
Which inputs, extracted fields, prompts, outputs and operating records are needed? Where does each travel, and for what purpose?
Providers and model use
Which model providers and subprocessors receive data? What do their selected services and contracts allow for training, monitoring and storage?
Retention and deletion
What periods apply to inputs, derived records, prompts, logs and backups? Who handles deletion requests, termination and any exceptions?
Access and protection
Which users, support staff and services have access? Confirm tenant boundaries, identity controls, encryption and key management for the actual deployment.
Location and terms
Where is data processed and stored? Confirm provider regions, transfer arrangements and applicable contractual requirements.
Evidence and incidents
Which decisions and system responses are recorded? Confirm log access and export, retention, incident contacts and recovery responsibilities.
For this opportunity form
The form requests contact details and a workflow summary, asks for consent, and creates a reference when saving succeeds. Share only a high-level description of the evidence available. Do not submit credentials, confidential records or customer personal data.
Before sharing operational evidence, request the applicable privacy terms, recipients, retention and deletion process through your GZP contact. The questions above are a review checklist, not a privacy notice or certification.
RECOVERY IN PLAIN LANGUAGE
A timeout is not proof that nothing happened.
Prevent duplicate effects
Idempotency means recognizing the same action on retry so it does not create a second order, booking or charge. Verify that the selected integration supports this behavior.
Reconcile uncertain outcomes
If a system may have accepted an action, retain its original identity and check its status before retrying or replacing it. Route unresolved outcomes to the accountable owner.
Correct with authority
A compensating action offsets a completed step. It may require approval and may not fully reverse the original effect; define a manual recovery path too.
THE OPERATING PRINCIPLE
AI interprets. Rules decide. Humans retain authority.
Every material action needs a visible decision path: what the model understood, what policy allowed, who approved, what system changed and whether the intended outcome was achieved.